Handbook » Communications



Email is a primary source of contact between staff and the Learning Coach/students; therefore, Learning Coaches and students are encouraged to check their email at least twice a day (morning and evening). Learning Coaches and students are asked to reply to any email received from staff or K12 Virtual Schools LLC (Stride K12) within 24 business hours. Staff will respond to communications within 24 hours on regular school days. Staff will notify families in advance if they will be out of the office. Families are always welcome to call their Community Family Advisor. If your assigned Community Family Advisor is unable to answer the phone, please leave a voicemail and your call will be returned as soon as possible.
All OVCA staff can be reached by calling 405.259.9748. Press the #key to use the dial by name directory. Extensions are located on the school website https://www.okvirtual.net/apps/staff/. Teachers are instructed to allow their voicemail to answer incoming calls if they are teaching class. This allows teachers to keep their full attention on the lesson. This also allows long-distance calls to be charged to OVCA and not to the Learning Coach. The school does not reimburse Learning Coaches for long-distance calls. When leaving a voicemail, please ensure you leave a detailed message explaining the reason for the call and best number for return call. This will assist in promptly getting a response to you.


Families will automatically receive text messages from school staff. A family may opt out by replying STOP to any message or contacting their Community Family Advisor.

Photography Release

Before students or families’ photographs/videos are used, families will be asked to complete the Photograph Testimonial and Interview Release form. This form is located on the OVCA website: https://www.okvirtual.net/apps/pages/Media-and-Communication. OVCA staff may also share forms with families through other means such as email, text or survey link.

Parent Organizations

At this time, OVCA does not have a parent sponsored organization like PTA or PTO. If this is something you are interested in, please contact your school principal.
OVCA sponsors Oklahoma Learning Coach Academy. This group is hosted by the CFA team and meets routinely to help parents/Learning coaches strengthen their role as Learning Coach, please contact Shauna Irvin at sirvin@k12.com or 405-259-9478 ext. 2052

Connections with families can be made through an online conferencing platform such as Newrow, K12’s virtual classroom platform, or Zoom. Meetings on these platforms allow users to see video of the other party, share desktop content, chat, and talk in real time.

OVCA will periodically send out information through different platforms such as electronic newsletters, updates on social media or communications on the OVCA website.


This information is from the Board-approved OVCA Handbook for SY 2021-2022, revised September 2021.