As a public charter school, consistent attendance is expected for all students.
- Completion of course assignments that are used to record a grade for the student that is factored into the student’s grade for the term in which the assignment is completed;
- Instructional meetings with a teacher;
- School-sanctioned field trips; and
- For the purposes of attendance, a student attending OVCA shall be considered in attendance for a quarter if the student:
- Completes instructional activities on no less than ninety percent (90%) of the days within the quarter;
- Is on pace for on-time completion of the course as defined by the board of education of OVCA; or
- Completes no less than seventy-two instructional activities within the quarter of the academic year.
- For a student who does not meet any of the criteria set forth in paragraph 1 of this policy, the amount of attendance recorded shall be the greater of:
- The number of school days during which the student completed the instructional activities during the quarter;
- The number of school days proportional to the percentage of the course that has been completed; or
- The number of school days proportional to the percentage of the required minimum number of completed instructional activities during the quarter.
- For students attending OVCA for less than the full quarter, the attendance shall be determined based on a proportional amount of the required attendance policy provisions set forth herein based upon the date of enrollment of the student.
- For students enrolled in less than a full-time OVCA course load, including but not limited to part-time seniors, concurrently enrolled students, and students enrolled in career tech, the attendance shall be determined based on a proportional amount of the required attendance policy provisions set forth herein based upon the number of OVCA courses in which the student is enrolled.
ILLNESS/EXTENDED INABILITY TO PARTICIPATE/EXCUSED ABSENCES
- Determine if internet access is available (through libraries, etc.);
- Contact teachers and Community Family Advisor to explain the situation;
- Discuss class alternatives with the teacher;
OVCA excuses student absences from school due to a physical or mental condition that makes instruction inexpedient or impracticable for more than three school days. To be eligible for the excused absence policy:
- Provide a doctor’s note from your physician for any illness that requires you to miss school for more than three days. Doctor’s notes should have specific dates of absence, including a date the student can resume schooling full-time.
- If a doctor’s note is not provided before the 10th consecutive school day of no-login, the student will be withdrawn.
In order to ensure the safety and academic progress of all students, Oklahoma Virtual Charter Academy monitors participation on a daily basis. Students that do not engage in assignments on a consistent basis may be referred to a state authority, may be considered truant, and may face withdrawal from OVCA. A petition for truancy may be filed in the family’s district court of residence. The truancy case may remain open until the student re-engages in OVCA; or, the OVCA registrar receives either a confirmation of enrollment from another public school district, or the parent completes the Intent to Homeschool form. A student who is reported for truancy two
(2) times in the same school year shall be withdrawn and prohibited from enrolling in the same virtual charter school for the remainder of the school year. The resident school district will be notified of the withdrawal.
Students that do not complete adequate work in a timely manner or engage in two- way communication with OVCA for an extended period of time may be considered by OVCA to be withdrawn as no longer intending to be enrolled at OVCA. OVCA will determine on an individual basis, based on a totality of the circumstances, whether a student will be withdrawn. OVCA staff will work to contact the student until the student re-engages in OVCA; or, the OVCA registrar receives either a confirmation of enrollment from another public school district, or the parent completes the Intent to Homeschool form.
Oklahoma State Law regarding attendance and truancy policies was reformed in May 2020.
As such, the OVCA attendance and truancy procedures were revised in July 2020, and implemented in August 2020.
This resource is intended to provide families with further explanation of the school year 2020-2021 attendance and truancy policies and procedures for OVCA.