Handbook » Report Cards and Grades

Report Cards and Grades



Grades are assigned based on the following scale:
A = 90-100%
B = 80-89%
C = 70-79%
D = 60-69%
F = 0 – 59%
Percentages are rounded to the nearest whole number.


High School students will have a Grade Point Average (GPA) listed on their transcript. OVCA used a weighted GPA system to determine Class rank, Valedictorian, Salutatorian, and eligibility for Honor Roll and National Honor Society. GPA is determined by total grade points earned by total credits attempted.

The following values are assigned to each full year course:
A = 4
B = 3
C = 2
D = 1
F = 0
OVCA honors/Pre-AP level courses taken carry the following weighted value:
A = 4.25
B = 3.25
C = 2.25
D= 1.25
F = 0
Advanced Placement/College courses carry the following weighted values:
A = 5
B = 4
C = 3
D = 2
F = 0
Students taking concurrent courses at technology centers that are part of approved Associate in Applied Science degree programs may work with their technology center to obtain a college transcript indicating their applied credits. A student may submit their college transcript to OVCA to be awarded weighted credit based on the guidelines listed above.
Upon enrolling in OVCA, prior credits will be transcribed per OVCA weighted grades policy.

Students may repeat a course in which they have earned an F; however, both grades will be reflected on the student transcript and figured into the overall grade point average. One does not erase the other. Credit in a specific subject will only be granted once for that class, and the other course will receive credit for an elective class.


Report cards are sent at the end of each quarter for Elementary and Middle School students and at the end of each semester for High School Students. 1st Quarter report cards will be issued to students with the start date before September 5, 2020. Student must have been enrolled a minimum of 26 days in a quarter to receive a report card. Report cards will include final course grades, as well as credit earned for each High School course. Grades are finalized at the last day of each quarter/semester. Report cards will not be revised for work done in June and/or July.
Report cards will only display grades for courses taken at OVCA. OVCA does not assign or issue grades for coursework completed through a Career Tech program or college/university.

Information regarding the student’s progress in those courses must be obtained from the Career Tech or college/university. Transcripts will reflect grades as reported to OVCA by the Career Tech or college/university. Counselors will verify ongoing attendance with the Career Tech Center or college/university. If a counselor is unable to obtain such verification, students will be asked to provide evidence of ongoing attendance.

Report cards and progress reports are emailed to the legal guardian’s personal email account. It is the parent’s responsibility to notify the staff of any changes in email address during the school year. OVCA will send the report cards to the most current email address listed. Also, remember that student’s grades for each course are available through the course homepage 24 hours a day and are the most current and dependable method of viewing student’s grades.


Letter grades are based on four categories: OLS progress, OLS Assessments, Assessments & Teacher Graded Assignments, and Class Connect Attendance. Category weights for each grade level can be found in the Appendix B.
OLS Progress is calculated by how close the student’s progress is to the grade level Bison On- Track Calendar. For example, if the goal was to reach 50%, and the student reached 50% or better they would receive full points for that portion of the grade. If, however, they had a goal of 50% and only 45% was completed, the student would earn 90% of the points for that portion of the grade. Assignments that are two weeks past due according to the Bison On- Track Calendar will be marked with a M for missing within the OLS Gradebook.
OLS Assessments are calculated by the average of the scores the student receives on the lesson, unit and semester courses in the OLS. Assessments not completed within two weeks of due date according to the Bison On-Track Calendar will be marked with a M for missing in the OLS Gradebook, which greatly impacts the overall average.
Grades Kdg-2nd Readiness & Interim Assessments – OVCA utilizes the Readiness Assessment at the beginning of the year as well as interim assessments three times a year to determine the academic needs of our students. Students will receive a participation grade for completing the assessment during the assigned testing window. Students who complete the assessments during the testing window will receive full credit (100 points) as a participation grade.
Students who do not complete the assessments during the assigned testing window will receive a 0 as a participation grade and will have their account locked until the benchmarks are complete.
Grades 3-5 Readiness, Interim & Progress Monitoring – OVCA utilizes the readiness assessment at the beginning of the year as well as interim assessments three times a year to determine the academic needs of our students. Students will receive a grade for each assessment. Students will receive a 100% for the Readiness and Interim Assessments if completed by the due date. Students will receive a 0 if the assessment is not completed.

Students who do not complete the assessments during the assigned testing window will have their account locked until the assessments are complete. Students will be required to complete progress monitoring on a weekly or bi-weekly basis. The progress monitoring schedule will appear on the On-Track calendar and will be discussed in live classes. Scores earned on the skills checks will be entered as grades in the gradebook. Students will have an opportunity to attend remediation sessions and retake the skills check to improve their score. Final scores will go into the gradebook at the end of each week. Students who do not complete their skills checks will receive a 0.
Writing Teacher Graded Assignments (TGA) – Teachers will assign and collect writing assignments periodically throughout the year. Late penalties of 20% apply to assignments submitted after the due date. Example: A student scores 100% on work but turns assignment in late—final grade 80%. Reminders will be posted on the Bison On-Track Calendar as well as the bi-weekly grade level newsletter. Teachers will offer assistance during Class Connect so students will be able to submit work on or before due date. Writing TGAs are submitted through OLS File Share at least quarterly. All writing assignments must be submitted in the student's handwriting; no typed work will be accepted.
Each teacher reserves the right to require other assignments to help students master grade level objectives. Additional assignments will be sent in email and explained in classes. It is the student’s responsibility to review email daily and attend required class connects sessions to receive information about additional assignments. These additional assignments will be included in report card grades and posted in the OLS Gradebook.

Class Connect Attendance – All students are required to attend live classes and will receive a grade based on their attendance. Community Family Advisors will work with each family upon enrollment to individualize the class schedule for each student. Class attendance assists students in mastering OLS and Oklahoma Academic Standards.

Attendance will be included in report cards and posted in the OLS Gradebook. Additionally, students who need remedial support based on readiness and other assessments will work with their Community Family Advisor to create the live class schedule that meets their needs and works for their family.
Please note LA/English consists of all English/LA related courses. Each course will receive its own grade. Course by grade level include: Kindergarten - Language Skills Blue (Handwriting, Language Skills, Literature & Comprehension, and Phonics)
  • 1st Grade – Language Skills Green (Handwriting/Writing, Literature & Comprehension, Phonics Works, and Vocabulary)
  • 2nd Grade – Language Skills Orange (Handwriting, Literature & Comprehension, Spelling, Vocabulary, and Writing Skills)
  • 3rd Grade - Language Skills Purple (Cursive, Literature & Comprehension, Spelling, Vocabulary, and Writing Skills)

See additional information in the Elementary School section of the website.



PE is the only course that has a minimum time requirement. Teachers will help students set health goals each month that includes participation in physical education activities for at least 150 minutes per week. Students will document time spent on physical activities on a calendar and submit PE hours completed each month on the PE survey. PE grades will be figured once a quarter based on submission of the PE survey. The grading scale for PE is an S for satisfactory and a U for unsatisfactory.
Students that submit their PE survey hours on time that meet or exceed the quarterly goal will receive a S for the quarter. The time requirement is prorated for the quarter based on start date. The monthly PE calendar and survey will be available on our school’s website.
See additional information in the Elementary School section of the website.


Except for Middle School PE and Foreign Language, all Middle School and High School students’ grades are determined by the sum of points a student earns on all graded assignments and tests. Points earned by student/ total points possible = Grade

Example: In his or her math class the student earns 563 points out of a total of 700 possible points. The grade would be 80%. (563/700 = 80%)
Points are earned for a variety of assignments within each course. Assignment types vary each course but may include items such as practice lessons, threaded discussions, web exploration, labs, journal entries, class discussions, quizzes, checkpoints, tests, interim assessments, Class Connect attendance, and projects.
Point values for each assignment type can be viewed in the gradebook within the course.
See additional information in the Middle School and High School sections of the website.


In Middle School, final grades for Foreign Language Courses are based on two categories:
  • 50% of the grade is based on how close the student’s progress in the Middlebury course is to the required progress for the quarter.
  • 50% of the grade is based on the total number of points earned on teacher graded assignments/engagement divided by the total possible points for assignments.
See additional information in the Middle School section of the website.


Students are recognized for their hard work each at the end of each grading period based on the criteria below:
Picture: Honor Roll


Students in grades 9-12 and with a cumulative GPA above 3.5 and who also demonstrate good character and leadership skills may be invited to join the OVCA chapter of the National Honor Society. Students will be evaluated annually for induction in the spring. Membership requires active participation including monthly meetings and volunteer requirements.


OVCA understands technical errors occur. Should a technical error result in a discrepancy between the gradebook a student/Learning Coach sees and the gradebook the teacher sees, the Learning Coach or student must contact the teacher for an appointment. Grades in the gradebook will not be changed by a teacher unless the student meets the teacher in the online classroom such as Zoom/Newrow and shares his/her screen with the teacher so that the teacher can help determine the technical error for proper reporting.


Should a dispute over an assignment grade arise, the student or Learning Coach should first contact the course teacher. If the issue is not resolved within 3 business days, the student or Learning Coach may appeal to the principal.


Parents or Learning Coaches may appeal a student’s final grade for a course up to 30 days after the end of a quarter or semester. Appeals will not be considered later than 30 days after the end of a quarter. To begin an appeal, contact the principal.
This information is from the Board-approved OVCA Handbook for SY 2020-2021.